Principles of Timetable Construction Day 2: Scheduling the Timetable

This is Day 2 of our two-day course developed primarily for staff new to or with limited experience of timetabling. Details of alternative dates and venues for Day 1 (An Introduction to the Principles of Timetabling), Day 2 and our two-day residential courses can be accessed via the Events section. Delegates may attend Days 1 and 2 separately or concurrently.

Delegates focus on the basic principles underpinning planning and scheduling. A variety of practical activities introduce a range of tools and strategies, including feasibility tests and staff deployment modelling, essential for the successful completion of a timetable. The key to successful scheduling is the planning and preparation that takes place in advance - view the timeline.

Explore each step of scheduling an imaginary school using paper resources and spreadsheet exercises. Practical activities enable delegates to appreciate issues encountered during scheduling and to explore solutions. References will be made to functions and tools in timetabling software, however, the emphasis is on exploring an effective sequence of scheduling activities.

9.00     Registration and refreshments
9.30     Exploring the timetable model
  • Checking the accuracy of key data
10.45am     Refreshment break
11.05am     Constructing a schematic plan for Keystages 4 and 5
  • Creating a timetable distributed through the week
12.30      Lunch
  • Managing part-time staff
  • Scheduling blocks through Key Stage 3
2.30pm     Refreshment break
2.45pm     Scheduling linear blocks
  • Adjusting the timetable structure to complete the timetable
3.30pm     Final plenary discussion and evaluation
3.45pm     Close

Delegates will:

  • be introduced to a systematic approach to planning and scheduling a secondary school timetable
  • explore the basic principles of timetabling through presentation, discussion and practical paper exercises
  • learn to use a range of tools and techniques to plan and schedule a timetable, and understand the role of software in completing the task effectively
  • place the process of timetabling within the context of the school’s curriculum planning, and the need for cost effectiveness
  • develop skills to interpret and analyse their own timetable, lead discussion and begin the timetabling process themselves

Suitable for staff new to, or with limited experience of timetabling.

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