| Purpose of Collection |
Data Collected |
Purpose for Collection |
Lawful basis for processing |
Data shared with (not outside the UK) |
| Communications and to provide you with information |
Name, organisation, location, email address |
To provide appropriate online or email information about products and services that you have requested, and for elections and ballots. |
Contractual/membership fulfilment |
Internal use and mailing houses |
| Mobile and landline numbers |
To communicate with and/or to follow-up to ensure requested information and/or advice meets needs. |
Contractual/
membership fulfilment |
Internal use |
| Personal contact information through online forms or event registrations |
To provide further online or email information and ongoing news updates in relation to areas that you have requested. |
Legitimate interest
Contractual and statutory obligation |
Internal use |
| To process your bookings for events organised by us, provide information about events you are booked on, and to despatch educational resources. |
| Transactional information |
Name, home address, email, telephone, bank account details |
To process transactions for membership, events, accounting, taxation or legal services and to ensure any transaction issues are dealt with |
Contractual and statutory obligation |
Internal use, direct debit processors and professional advisers |
For any legal claims arise.
|
Legitimate interest |
| Services development |
Names, contact details and membership id |
To undertake research and develop existing and new services to meet expectations and requirement of membership |
Legitimate interest |
Internal use and for marketing purposes |
|
Fulfilment information
|
Name, contact and membership id details |
Delivery of magazines and newsletters, in physical and digital format
|
Consent |
Internal and third parties providing product or service |
| Name, email, job title, dietary requirements, disability or access requirements. This may include special category data. |
Catering and/or the purposes of attending events |
Contractual obligation |
| Professional Leadership Communities (Women Leaders, LGBTQ+, Ethnic Diversity, Primary Leaders, Business Leaders, Neuro-inclusive leaders) |
Name, email address, contact number, organisation name, role |
Targeted communications, event management and participation. |
Consent |
Internal use |
| ASCL Benevolent Fund |
Name, email address, contact number, information about your circumstances to support your application. |
Eligibility verification, fund allocation and management, donor relations and funding. |
Consent |
Internal use |
| Recruitment and Leadership Appointments |
Name, contact details, education and employment history, gender, ethnicity, disability, sexual orientation |
To fill vacancies and monitor and act on EDI metrics to improve inclusive recruitment practices. |
Consent |
Internal use (data may be collected by a third party on our behalf) |
| Website performance |
Browser and device information, IP address, cookies, login details |
To maintain and monitor the performance of our website and improve the content and functionality it provides |
Legitimate interest and consent (cookies)
|
Internal use |
| Casework |
Name, email address, contact number, information about your circumstances. This may include special category data. |
To allow us to support and represent you effectively after contacting us for help and advice. |
Consent |
Internal use and professional advisers |
| Council members and Trustees |
Name, financial information, IP address, employment information |
To maintain a register of interests and for the renumeration of expenses |
Legal obligation and legitimate interest (expenses) |
Internal use |
| Event marketing |
Photography, videography |
To take photographs and video footage of events we run to feature in digital and offline publications |
Legitimate interest |
Internal use and for marketing purposes |
| Event attendance - emergency contact details |
Name, contact number |
To contact in an emergency |
Legitimate interest and vital interest |
Internal use |
| Consultants employed by ASCL |
Name, contact details, CV, qualification details, bank details |
To identify, match and introduce consultants to prospective clients in the UK and overseas, and to administer consultants and assignments |
Contractual obligation |
Third-party recipients of services provided by the consultant |