| Purpose of Collection |
Data Collected |
Purpose for Collection |
Lawful basis for processing |
Data shared with (not outside the UK) |
| Communications and to provide you with information |
Name, organisation, location, email address |
To provide appropriate online or email information about products and services that you have requested, and for elections and ballots. |
Contractual/membership fulfilment |
Internal use and mailing houses |
| Mobile and landline numbers |
To communicate with and/or to follow-up to ensure requested information and/or advice meets needs. |
Contractual/
membership fulfilment |
Internal use |
| Personal contact information through online forms or event registrations |
To provide further online or email information and ongoing news updates in relation to areas that you have requested. |
Legitimate interest
Contractual and statutory obligation |
Internal use |
| To process your bookings for events organised by us, provide information about events you are booked on, and to despatch educational resources. |
| Transactional information |
Name, home address, email, telephone, bank account details |
To process transactions for membership, events, accounting, taxation or legal services and to ensure any transaction issues are dealt with |
Contractual and statutory obligation |
Internal use, direct debit processors and professional advisers |
For any legal claims arise.
|
Legitimate interest |
| Services development |
Names, contact details and membership id |
To undertake research and develop existing and new services to meet expectations and requirement of membership |
Legitimate interest |
Internal use and for marketing purposes |
|
Fulfilment information
|
Name, contact and membership id details |
Delivery of magazines and newsletters, in physical and digital format
|
Consent |
Internal and third parties providing product or service |
| Name, email, job title, dietary requirements, disability or access requirements. This may include special category data. |
Catering and/or the purposes of attending events |
Contractual obligation |
| Professional Leadership Communities (Women Leaders, LGBTQ+, Ethnic Diversity, Primary Leaders, Business Leaders, Neuro-inclusive leaders) |
Name, email address, contact number, organisation name, role |
Targeted communications, event management and participation. |
Consent |
Internal use |
| ASCL Benevolent Fund |
Name, email address, contact number, information about your circumstances to support your application. |
Eligibility verification, fund allocation and management, donor relations and funding. |
Consent |
Internal use |
| Recruitment and Leadership Appointments |
Name, contact details, education and employment history, gender, ethnicity, disability, sexual orientation |
To fill vacancies and monitor and act on EDI metrics to improve inclusive recruitment practices. |
Consent |
Internal use (data may be collected by a third party on our behalf) |
| Website performance |
Browser and device information, IP address, cookies, login details |
To maintain and monitor the performance of our website and improve the content and functionality it provides |
Legitimate interest and consent (cookies)
|
Internal use |
| Casework |
Name, email address, contact number, information about your circumstances. This may include special category data. |
To allow us to support and represent you effectively after contacting us for help and advice. |
Consent |
Internal use and professional advisers |
| Council members and Trustees |
Name, financial information, IP address, employment information |
To maintain a register of interests and for the renumeration of expenses |
Legal obligation and legitimate interest (expenses) |
Internal use |
| Event marketing |
Photography, videography |
To take photographs and video footage of events we run to feature in digital and offline publications |
Legitimate interest |
Internal use and for marketing purposes |
| Event attendance - emergency contact details |
Name, contact number |
To contact in an emergency |
Legitimate interest and vital interest |
Internal use |
| Consultants employed by ASCL |
Name, contact details, CV, qualification details, bank details |
To identify, match and introduce consultants to prospective clients in the UK and overseas, and to administer consultants and assignments |
Contractual obligation |
Third-party recipients of services provided by the consultant |
| Consultancy, coaching or training |
Name, contact details |
To arrange consultancy, training and other bespoke services for members and clients |
Consent |
Consultants and associates delivering training, coaching, consultancy or support services on behalf of ASCL |
| Equality, diversity and inclusion monitoring |
Membership number and information voluntarily provided about racial or ethnic origin, religious or philosophical beliefs, health or disability, gender identity, sex life and sexual orientation. This includes special category personal data |
To monitor and report on the diversity of ASCL’s membership; understand whether members with particular protected characteristics are disproportionately represented among members seeking casework support; monitor representation within ASCL committees, communities and groups; and use aggregated findings to inform ASCL’s EDI work, policy development, member support, outreach and recruitment. Reports will not identify individual members |
Consent under Article 6(1)(a) and explicit consent under Article 9(2)(a) UK GDPR |
Internal use only. Personally identifiable information will not be shared. Aggregated or anonymised findings may be used in internal reporting and ASCL’s wider EDI and policy work. |